Marking Absence from Student Profile Page
To enter an absence:
- Go to Menu > School Community > Search Students.
- Search and select the student you are looking for.
- Click the attendance button in the students profile.
- Click the Absences tab.
- Select New Absence.
A modal will appear:
- Complete the New Absence fields.
Below is a description of each field:
| Field | Description |
|---|---|
| Start Date | This is the date of the first day of the absence. |
| End Date | This is the date of the last day of the absence. |
| Explanation | The reason for the absence. |
| Provided By | The person who provided the absence information – this may be a parent in the event of a holiday or sickness etc. Or a teacher for an individual sporting event. For sporting events that require more than 1 student to attend, it is recommended that a Calendar Event is created and the roll marked there. |
| Categories | The category that the absence is to be placed in – this can be one or more categories E.g. Sick and Chicken Pox – it is totally dependent on the school policies. Absence categories are maintained by the school’s administration person in the System Codes section. |
| Absence is school approved | Click this box to mark the absence as School Approved, meaning it will not count towards any government attendance calculations. E.g. A student who is away at a regional sports carnival and therefore regarded as being present for attendance calculations but away from the school. |
| On-Site activity | Click this box to mark the absence as being at an on-site activity. E.g. A student is at the regional sporting event which happens to be held at your school. So the student is absent from normal school timetabled classes, but actually on-site. |
- Click Save.
The new entry will now appear.
To edit details click the pencil icon.
To delete the entry click the deactivate icon.