Entering Late Arrivals or Early Departures from Student Profile Page
To enter a late arrival or early departure:
- Go to Menu > School Community > Search Students.
- Search and select the student you are looking for.
- Click the Attendance button in the student’s profile.
- Select New Arrival or New Departure.
A new modal will appear depending on what you have selected.
Early Departures
To see contact information for guardians of the student, click the green icon.
To see any active alerts for the student, click the amber icon – It is very important to check this as it may contain information about who is allowed to have access to the student.
To see any active medical alerts for the student, click the red icon.
- Complete the fields.
Below is a description of each field:
| Field | Type | Description |
|---|---|---|
| Date/Time | Arrival and Departure | Of arrival/departure. |
| Reason | Arrival and Departure | Explanation of late arrival/early departure. |
| Collected By | Departure only | Name of person collecting the child. The dropdown contains Guardians of the student, other community members with relationships in Educonnex, the student who is departing early, or ‘Other’. If ‘Other’ is chosen, select either ‘Community Member Search’ and begin typing the name for someone who is in Educonnex, or use ‘Collected By Name’ to enter the name of someone not in Educonnex. |
| Authorised By | Departure only | Select the guardian who approved the early departure. This is not required and will not appear if a guardian is selected in Collect By. |
| Notes | Arrival and Departure | The field where information about the authorisation should be entered, such as method of contact and date/time when obtaining authorisation from the guardian, or additional information not contained within the other fields. |
| Categories | Arrival and Departure | The category that the absence is to be placed in – this can be one or more categories – E.g. Sick and Chicken Pox – it is totally dependent on the school policies. Attendance Categories are maintained by the school’s administration person in the System Codes section. |
| Arrival/Departure is school approved | Arrival and Departure | Click this box to mark the absence as School Approved, meaning it will not count towards any government attendance calculations. E.g. A student who is away at a regional sports carnival and therefore regarded as being present for attendance calculations but away from the school. |
- Click Save.
The entry will now be listed.
To edit details click the pencil icon.
To delete the entry click the deactivate icon.