Editing the Day Structure of a Timetable
The day structure defaults to one week. If you have a multiple-week timetable cycle you will need to add a week. Click on + button next to Week 1. If the structure remains the same over this two week periods you may wish to enter periods for into the 1st week then duplicate the week. his will save re-entering all the same data.
To add periods to a day:
- Click the Day Structure tab.
- Click Add Period.
A new screen will appear:
- Complete the data entry fields.
Below is a description of each field:
| Field | Description |
|---|---|
| Name | This is the name of the period. R.g. Period 1 |
| Short name | You can shorten the name of the Period, for example, P1. This will be the name displayed on the timetable screen. |
| Times | Enter the time span of the period. |
| Day(s) of the week | The day/s of the week which this period runs. |
| Mark Attendance | Tick this box if this will be an official attendance marking period adding to the attendance calculation. |
| Attendance % | This one will appear if you choose to make the period a Mark Attendance Period. This becomes the % of the day that this period will account for in the marking. |
| Teaching period | A teaching period is any period where class is to be timetabled. Recess and lunch breaks can be added as non-teching periods if required. |
If you were to have a multiple-week structure- you will need to adjust the names of the periods so that you can identify the periods between weeks- For example, Week 1 Period 1 (W1P1).
- Click Save.
Below is an example of this action performed multiple times.
While it is possible to add periods that overlap when creating the draft of the timetable, it will cause an error when the timetable is being activated. You should correct any overlaps before proceeding with activation.
Timetables with common period times can be set up together. If there are different timetables for different year levels, create a separate timetable where the period times aren’t the same.