How to Add an Absence Category

The Government requires specific attendance reporting, relating to specific codes. To accommodate this in Educonnex we have added the use of Categories. Each Category will be associated with the appropriate government code.  Many categories can be associated with the one government code.   

To add an absence category:

1. Go to Menu > Administration > System Codes > System Codes.
2. Search for and select the code labelled ‘Absence Categories’.

3. Click Create.
4. Enter a Key and Value.
5. Click the tick icon to save.

You can create any category that you wish in this area.  You can also have as many categories as you wish. For example you can simply have Sick or you can have Measles, Mumps, Chicken Pox, Doctors Appointment, Specialist Appointment, Dental Appointment.  This way you can later search for all those with Measles in the last week and determine if you have an outbreak that may need to be reported to the Health Associations.  These will all then be grouped together to be shown under the one code of Sick for Government requirements.

To add this category to a student’s absence record:

1. Go to Menu > School Community > Search Students.
2. Search for and select desired student. 
3. Click the attendance icon.
4. Click the Edit icon on the desired entry. 
5. Select from the list of categories available.

6. Click Save.